Documents

This tab is used to maintain the settings related to documents and files.

Settings

The following are the field settings on this tab:

FieldDescription/ UsageRecommendation
Document Lists On Device
Equipment Document ListON to show and upload documents for Equipment
FL Document List:ON to show and upload documents for Functional Locations
Document Download Assistant
Assistant ActiveIf the Assistant is ON it will collate the documents attached to Work Orders, Notifications, and their associated technical objects as selected in the object settings below.
The following settings in this section only apply when the Assistant Active setting is ON:
Max Size (MB)This is the maximum size of files that are automatically downloaded
Automatic in SyncControls whether document syncs occur automatically when BlueWorx syncs with SAP.
Auto on Mobile NetworkVisible/ applicable only when Automatic in Sync setting is ON.

Controls whether documents are automatically downloaded when a connection is via a mobile network:
  • ON - Auto download enabled
  • OFF - Auto download disabled

Work OrdersControls whether documents directly attached to Work Orders (GOS, or DMS) or by Document PRT are synced:
  • ON - Include
  • OFF - Exclude
If Assistant is active then ON
Work Order ObjectsControls whether documents for the Technical Objects referenced in Work Orders (e.g. Equipment and Functional Location documents) are synced:
  • ON - Include
  • OFF - Exclude

Work Order Notifications:Controls whether documents directly attached to Notifications (GOS, or DMS), that are associated with synced Orders, are synced:
  • ON - Include
  • >OFF - Exclude
If Assistant is active then ON

Notifications


Controls whether documents directly attached to Notifications (GOS, or DMS) are synced:
Notification ObjectsControls whether documents for the Technical Object referenced in Notifications (e.g. Equipment and Functional Location documents) are synced:
  • ON - Include
  • OFF - Exclude

Document Upload
Document UploadControls whether users can upload documents (files) for Orders, Notifications, FL and Equipment:
  • ON - Enable
  • OFF - Disable
Recommend ON as this feature provides real business value in gathering contextual information.
Max Upload Size

>Controls the maximum document size that can be uploaded in Megabytes
Document RepositoryControls which document repository will be used for documents uploaded through BlueWorx:
  • CUS - Customer Source. Used in conjunction with a customer's own coding to control document upload processing
  • DOC - SAP Document Management System
  • GOS - Generic Object Services

DMS Document Type Used in conjunction with the DOC option in the Document Repository field, this setting controls which DMS document type will be used on upload.

The document type, as configured using SAP configuration via SPRO > Cross-Application Components > Document Management > Control Data > Define Document Types.

DMS Storage CategoryUsed in conjunction with the DOC option in the Document Repository field, this setting controls which DMS document storage category will be used on upload.

The storage category, as defined using SAP transaction OACT.

Image Settings
Save Image to GalleryControls whether photos taken on a device through BlueWorx are saved to a mobile device's image gallery.Recommend OFF to conserve storage space on device over time
Image QualityControls the quality of photos. Think about the general use of the photos. For example:
  • If used for detailed shots of hairline cracks or objects where zoom will be required
  • The volume of photos
  • The impact on the mobile data sizes and SAP/ document repository storage

Note that the translation from this setting to actual file sizes depends on the photo and the device and operating system.

Online Reporting
Days to keep reports on deviceIf the linked object for the report is no longer on the device, then delete the report. Otherwise, if the report expiry date is non-zero, delete any reports older than x days
20