Introduction

This page details how to maintain BlueWorx User accounts.

Important Information

Users maintained as BlueWorx users must have:

  • An appropriate SAP account and transactional authorisations and licenses
  • An appropriate Neptune Software license

Contents

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

FieldDescription/ Usage
Sync buttonQuery the Sync for the displayed user
SAP User button

If SAP Web GUI is enabled in BlueWorx and SAP you can access the SAP SU01 transaction for the displayed user

Delete buttonDelete the selected User. This action only deletes the Users BlueWorx account, not their SAP account
Save buttonSave your changes as appropriate

User Detail Page - User Tab

This is where the main details for a BlueWorx User are maintained.

User Information Section

In this section selected general information about the user is displayed from their SAP User profile (i.e. SU03).

There are no changes available in this section.

General Settings Section

In this section general settings regarding the users BlueWorx account and it's management are set for the user:

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

FieldDescription/ UsageRecommendation
BlueWorx Validity - From and to datesThis prohibits synchronisation outside of these dates. BlueWorx will limit the number of 'active' users that you are licensed for using these date values
Background Delta SyncThe user will perform a background delta syncs, where so configured elsewhere in BlueWorx administration
Profile ActivationAllow the user to activate/ deactivate Profiles assigned to them from their BlueWorx settings. 

Note that even when enabled, users can not enable nor disable Profiles indirectly assigned using SAP roles

Allow Timeline DownloadControls what the user can download from the Asset Timeline:
For further information see Asset Timeline. This functionality was introduced in SP11
LockedSet to locked if you want to disable user access to BlueWorx
View OnlyWhen enabled all update action performed by the user will not result in updates in SAP.This is a good demo and training option whereby master and training data is not lost/ messed up
Reset Device

Deletes all BlueWorx data on the device on the next sync

Order, Notification and Equipment Settings Section

In this section settings related to Orders, Notifications and Equipment are set for the user:

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

FieldDescription/ UsageRecommendation
Create OrderThe User can create a Field Work Order (subject to this function being active in BlueWorx)If this setting is ON then:

If the config Settings > Order - Field Work Orders - Allow Equi/FL Field Order Create is ON:

User can create Orders from:
  • Notifications
  • Equipment
  • Functional Locations
  • Quick Action
If the config Settings > Order - Field Work Orders - Allow Equi/FL Field Order Create is OFF:

User can create Orders from:
  • Notifications
If this setting is OFFthen:
  • Users can't create Orders from anywhere
Edit OrderThe User can edit the Order Object assignment of an Order at the header and to add Technical Objects to the Order Object List
Enter Remaining Work The user on entry of an Order Confirmation, can enter Remaining Work which will update the Order
Enable ParkingThe User is able to create Notifications and Orders (if allowed) in a Parked state. The default setting is OFF
Install/ Uninstall EquipmentControls whether the User can uninstall and install Equipment.

Note that there's also a system-wide switch maintained in Core Settings > Technical Object to control whether this includes or excludes Serialised Equipment

Order Crew Settings Section

In this section settings related to Crew Orders, allowing you to overwrite the default settings maintained in Crew Administration Settings for this User. This section was added in SP12.

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

Field/ ControlExplanation/ Use
Edit Operational DatesSee Crew Administration Settings for use of setting.

Options are:
  • Default
  • True
  • False
Edit Planned HoursSee Crew Administration Settings for use of setting.

Options are:
  • Default
  • True
  • False
Allow Assignment to All Work CentresSee Crew Administration Settings for use of setting.

Options are:
  • Default
  • True
  • False
Install/ Uninstall EquipmentControls whether the User can uninstall and install Equipment.

Note that there's also a system-wide switch maintained in Core Settings > Technical Object to control whether this includes or excludes Serialised Equipment

Inventory and Purchasing Settings Section

In this section settings related to Inventory (i.e. Material Issues, Reservation and Exchanges) and Purchasing are set for the user:

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

Prevent Requisitions switchPrevent the user from creating Requisitions 
Field/ ControlExplanation/ Use
Prevent Reservations switchPrevent the user from creating Reservations
Prevent Issues switchPrevent the user from Issuing Material

Notes: This option was introduced in SP11; nothing about these settings impacts or is impacted by SAP user authorisations which may allow or disallow the initiation/ processing of these transactions.

Geospatial Settings Section

In this section settings related to spatial functionality for the user is made:

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

Field/ ControlExplanation/ Use
Sync Order GEOIf set, on sync the user will download map tiles and maintained features for their Work Orders, where these have been set for download in the GEO profiles associated with the User Profiles associated with the user.
Map Settings Controls, where Sync Order GEO is YES, in what device modes map information will be downloaded for offline access
Feature permissionsControls which activities users can do with spatial objects. For example, Create the location of assets and work or complete actions against spatial objects

Database Selection Settings

This section is used to demote whether the user can export and import the map database. This functionality was introduced in SP12. For further information see Map Database in BlueWorx

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

Field / ControlExplanation/ UseRecommendation
Allow Export of Map DatabaseAllows the user to export a copy of their Map Database to a file.Generally this should only be set on for users that are responsible for producing a database for shared use. It may however be useful for personnel shifting devices
Allow Import of Map DatabaseAllows the user to import a copy of their Map Database from a file.

User Page - Profiles Tab

Assign and remove profile to the user as appropriate. Users can have more than one profile but can only have a specific profile assigned once (i.e. it is a key field that can not be end dated and then added back to resume at a later date/ time). 


Profiles can be one of three different types:

  • Orders/ Notifications - Filters specific to Order and Notifications
  • Master Data - Filters specific to FL, Equipment, Materials, etc
  • Standard - a mix of the two above

Profiles can be assigned directly or via SAP User Role as detailed in Maintain User Profiles. Roles assigned directly, through administration or via the end-user/ crew manager where so allowed, can be made active or inactive. This option, to selectively active/ deactivate, is not available where the assignment is made through BlueWorx Profile to SAP User Profile assignment.

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

Field/ ControlExplanation/ Use
Direct Profile Selection

Select Profile to assign

Add Profile Directly buttonAdd selected profile
Copy from Other User button

C all the profiles assigned to another user 

Active DateSpecify date to start assignment
Active TimeSpecify time to start assignment
Expiry DateSpecify date to end assignment
Expiry TimeSpecify time to end assignment
Time ZoneMaintain time zone for the Active and Expiry Dates and Times
Active switchSwitch profile assignment between Active and Inactive for the User
Delete iconDelete the assignment of a Work Centre to the user.

Note: The change of profile settings will trigger a full refresh on the users next sync event:

User Page - Work Centres Tab

This option is only visible if you have selected the following order user assignment in the Maintain Core Settings administration:

  • 4 - BlueWorx WO Header Work Centre assignment associated to the user in the BlueWorx application
  • 5 - BlueWorx WO Operation Work Centre assignment associated to the user in the BlueWorx application.

It is used to assign specific Work Centres to individuals without the need for HR mini masters and SAP Work Centre to User assignment.

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

Field/ ControlDescription/ Usage
Add Work Centre button

Add a Work Centre from the search list

Active DateSpecify date to start assignment
Active TimeSpecify time to start assignment
Expiry DateSpecify date to end assignment
Expiry TimeSpecify time to end assignment
Time ZoneMaintain time zone for the Active and Expiry Dates and Times
Delete iconDelete the assignment of a Work Centre to the user.

User Page - In Charge Of Tab

If you're licensed for use of Crew Manager a separate tab will appear. Maintain the BlueWorx Crew Manager users by Work Centre and date/ time period:

The following screen fields and controls are defined, where not documented they are considered self explanatory or are explained elsewhere:

Field/ ControlDescription/ Usage
Add Work Centre button

Add a Work Centre from the search list

Active DateSpecify date to start assignment
Active TimeSpecify time to start assignment
Expiry DateSpecify date to end assignment
Expiry TimeSpecify time to end assignment
Time ZoneMaintain time zone for the Active and Expiry Dates and Times
Delete iconDelete the assignment of a Work Centre to the user.

Note that on Sync Crew Managers will get the Orders, within other parameters, where their assigned Work Centre/s are at the Operational level - regardless of their or their Crews assignment type.